The money going out, kept as carefully as the money coming in.
Most tools stop at what you charge. A project is also what you pay the carpenter, the false-ceiling contractor and the painter — and whether that money was ever yours to begin with.
Start free — 30 days of ProMoney you are only passing on is not money you earned.
Mark each payment as the client's cost or your studio's. The eight lakhs that went to a carpenter and came straight back from the client is pass-through, and it never gets counted as income — which is the single most common way a project looks profitable when it is not.
Your own costs — site travel, printing, samples — sit in the same ledger, marked as yours, so the picture is complete rather than flattering.
- Every payment marked the client's cost or your own
- Pass-through money kept out of what you earned
- Payment vouchers you can print
Worked out from what has actually come in against what has actually gone out — not from what was quoted, and not from what was invoiced.
It settles your pipeline without you ticking anything.
Recording a payment against a stage marks that stage done. Raising an invoice from a quotation's payment stage arrives with the line already written and numbered in sequence for the year. You tick only the things the product cannot know, like whether you actually went to site.
Receipts are their own document and work on any client, on any plan, forever — including cash. You can always get paid for work you have done.
- Invoices numbered in sequence each year, with your own prefix
- Receipts against an invoice or standing alone
- A statement per client: quoted, invoiced, received, outstanding
Seven steps per client. The ones the product can see, it ticks.
Not ready to switch? Start with the sheet.
The same structure Decorics uses, as free Excel files and tools. No sign-up, and they're yours to keep.
Questions about project money
If your question isn't here, write to us from the contact page and we'll add the answer.
What's the difference between the client's cost and the studio's?
The client's cost is money passing through you, like an advance to a carpenter the client is paying for. The studio's cost is yours: site travel, printing, samples. Decorics keeps them apart, so pass-through money is never counted as income.
How is profit so far worked out?
From what your client has actually paid, less everything you've actually paid out. Not from the quotation, and not from what's been invoiced.
Can I print a payment voucher?
Yes. Every payment to a vendor can be printed as a voucher.
Does Decorics do my accounting?
No. There are no ledgers, stock or GST returns; keep your accountant's software for those.
Your first quotation is minutes away.
Load the starter rate library, pick a project type and edit instead of typing from scratch. Thirty days of Pro start the moment you sign up.